The Graduate Studies Division at Al-Kindy College of Medicine / University of Baghdad is the administrative and academic unit responsible for organizing and managing the College’s graduate programs and providing support to applicants and students from the application stage through graduation. The Division ensures smooth admission and registration procedures and coordinates with academic departments and supporting units in accordance with the regulations of the Ministry of Higher Education and Scientific Research and the University of Baghdad.
Our Vision
To enhance the College’s graduate programs as a rigorous educational and research environment that contributes to preparing specialized medical professionals capable of serving the community efficiently and with high quality.
Our Mission
To manage graduate programs efficiently and transparently, provide academic and administrative support to students, and facilitate the requirements of study, clinical training, and research—thereby supplying our health and educational institutions with specialized cadres in primary healthcare and medical education.
Division Responsibilities and Functions
1) Admissions and Applications
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Announce graduate programs and update their information (requirements, capacity, duration, admission channels).
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Manage the graduate application portal/website and guide applicants through the process.
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Receive and review applicants’ files and verify documents and compliance with regulations.
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Organize admission and selection committees and issue lists of accepted candidates by channel (public, private, special admission).
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Coordinate with relevant units to complete enrollment and registration requirements.
2) Registration and Academic Records
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Open student files and create/update student databases.
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Record each student’s academic status (registration, failure, postponement, extension, transfer, withdrawal) according to regulations.
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Issue official student letters (enrollment confirmation, continuity, pass letters, no-objection letters, etc.).
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Archive official correspondence, minutes, and graduate-related decisions.
3) Study Organization and Clinical Training
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Coordinate with departments and committees to prepare timetables and distribute courses/shifts.
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Follow up on clinical training requirements and ensure compliance with training hours/locations according to the curriculum.
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Monitor clinical/academic performance evaluation and periodic reports in coordination with departments.
4) Examinations and Assessment
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Organize midterm and final examinations and related administrative procedures.
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Follow up on grade recording, results approval, and official notification processes.
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Maintain examination committee minutes and ensure confidentiality, accuracy, and quality control.
5) Research and Graduation Requirements
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Support procedures for approving research plans/projects related to each program (as per department instructions).
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Follow up on graduation requirements and issue official graduation orders after completing formal procedures.
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Document students’ scientific outputs and annual program statistics.
6) Quality and Continuous Improvement
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Prepare annual reports and analytical statistics for admissions and graduation.
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Support accreditation requirements by providing graduate-program documents and data.
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Receive feedback and suggestions and improve services for applicants and students.
Services for Applicants and Students
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A practical guide to online application steps and program-specific admission requirements.
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Document checking, clarifying missing items, and explaining how to complete requirements within the announced deadlines.
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Issuing official letters (enrollment confirmation, continuity, results, and formal correspondence).
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Advising students regarding schedules, clinical training, and examination requirements.
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Receiving inquiries, complaints, and suggestions and referring them to the relevant committees.
Common Required Documents (General Guide)
(Requirements may vary depending on the academic year and program regulations.)
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Graduation documents, Iraqi ID/Unified National Card, and passport for non-Iraqis (when applicable).
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Service/practice documents (if required), personal photos, and official undertakings/forms.
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Any additional requirements announced by the application portal or University regulations.
